Executive Assistant

The Executive Assistant (EA) at JAWA provides high-level administrative support to the CEO, ensuring efficient daily operations and seamless communication across the organization. The dynamic nature of this role requires the ideal candidate to have exemplary time management skills to coordinate schedules, organize and conduct meetings, and prepare materials that enhance organizational efficiency and strategic planning. Acting as a liaison to the Board of Directors, the Executive Assistant must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Leadership Team, staff and key stakeholders.

Title: Administrative Coordinator

Area: South Puget Sound

Reports to: President and CEO

Status: Full-Time, Salaried

Salary: $70,000 - $100,000

Impact

The Executive Assistant supports the CEO by connecting organizational needs, tracking projects and providing critical business information to the CEO, ensuring meetings and materials are efficient, well researched, effective and accurate. The role requires exceptional communication, organizational, and project management skills. The ideal candidate brings professionalism, a proactive approach to prioritizing tasks, and a passion for contributing to Junior Achievement’s mission of empowering young people in a collaborative and dynamic environment.

Primary Responsibilities:

Executive Support:
- Manage the CEO’s schedule, including meetings, travel, and communication priorities
- Provide sophisticated calendar management; prioritize inquiries and requests, troubleshoot conflicts with limited guidance
- Conduct research and analysis of interest to the CEO, prepare agendas, materials, and presentations for meetings and events
- Handle confidential correspondence and prioritize urgent matters effectively
- Administrative and Operational Coordination
- Communicate directly, on behalf of the CEO, with board members, Senior Leadership Team, staff, donors and community partners, on matters related to executive programmatic initiatives
- Support the execution of organizational projects by tracking deliverables and timelines.
- Process sensitive and confidential financial, legal and institutional information while exercising professionalism and discretion.

Board Relations:
- Coordinate logistics for Board meetings, including agenda preparation and meeting materials.
- Act as the primary point of contact for Board members regarding communications, scheduling, board orientation and onboarding

Strategic Collaboration:
- Assist with research and data collection to support decision-making
- Coordinate cross-functional communication between departments and external stakeholders
- Maintain annual and long-term strategic plan documentation with accurate tracking

Qualifications (required)

- Experience: Minimum of 3-5 years in an administrative or executive assistant role; nonprofit experience is a plus.
- Skills: Proficiency in Microsoft Office, project management tools, CRM systems (such as BoardEffect), and MS Teams and Zoom for conference meeting management.
- Strong organizational, written, and verbal communication skills.
- Attributes: Joyful, positive, patient, composed and approachable with strength for independent detail-oriented work. Demonstrated resourceful thoughtful approach to problem solving and able to handle sensitive information with discretion. Must project a confident, optimistic, collaborative professional demeanor, with a genuine desire to maintain a fun working environment. Must have a strong intuitive sense anticipating future needs and act proactively. 

Application Process

WHATS IN IT FOR YOU:
- United Healthcare Medical and Dental Insurance (JAWA pays 100% of employee premiums for Medical/Dental/Employee Life Insurance)
- Vision Insurance
- Life Insurance - Employee
- Family and Dependent Life Insurance
- Vacation and Wellness Leave
- Paid holidays and Winter Break
- Paid personal leave days
- Two paid volunteer days per year
- Long-Term Disability Insurance
- Employee Ability Assist Program
- Family Leave - Consistent with local and national regulations

WHAT MAKES JAWA SPECIAL:
- Retirement savings with matching company contributions
- Work-Life balance - flexible options to balance office time via remote access as well as flexible work schedules
- Opportunity to volunteer in classrooms teaching JA programs

Apply at https://careers-anothersource.icims.com/jobs/101923/executive-assistant---junior-achievement-of-washington/job.

Contact VP of Finance and HR Tammy Neese at hiring@jawashington.org for questions.

We encourage applicants to apply even if your experience does not 100% match the position requirements. As an inclusive organization, we are looking for candidates with relevant skills and experience, not a check list of matched descriptions. We are dedicated to recruitment of employees representing the students served within the community.